AI Automation Specialist
A full-time AI Automation Specialist who builds your workflows and stays to fix them
An agency builds an automation once and bills you again when it breaks. An AI Automation Specialist from WeAssist works for you and no one else: they build in n8n, Make or Zapier, they watch the runs, and they are the person who fixes the silent failure on a Tuesday morning. We find them, train them into the role, and stay involved once they start.
- Owns your n8n, Make or Zapier stack full time, not by the ticket
- Fewer than 2% of applicants are accepted
- 3-4 weeks from first call to final match
- Weekly live AI training in automation, prompt engineering and workflow optimisation
- 30-day rematch guarantee
Tell us what keeps breaking
Name the tools you are trying to connect and what fails. We will tell you on the call whether this role solves it.
Companies that hire through WeAssist
Fewer than 2% of applicants are accepted, and 98% of clients stay
Under 2%
of applicants accepted
98%
client retention
2.5+ yrs
average partnership
500+
families supported
Meet the founder
Reef Colman, founder and CEO, on why WeAssist exists.
Why your automation stack keeps falling over
Your automations break quietly
A credential expires, an API changes a field name, a run fails at 2am and nobody sees it. You find out when a client asks why they never heard back.
The person who built it has moved on
A consultant shipped the workflow and closed the engagement. Nobody left in the business can open it, read it, or change it without paying to reopen the file.
You are paying a retainer to be a stranger to your own systems
An agency charges monthly for coverage you cannot see, prices every change as new scope, and has no reason to make the build simpler.
Half-built is worse than not built
A stalled n8n instance and three abandoned Zaps still hold live credentials and still fire sometimes. The mess costs more attention than the manual process it replaced.
What they build, watch and fix
- Build and maintain workflows in n8n, Make and Zapier
- Take over and document an existing or half-finished automation stack
- Sync data between CRM, spreadsheets, email and billing so nothing is re-keyed
- Lead capture, enrichment and routing to the right owner
- Appointment booking flows through Calendly, GoHighLevel or your own calendar
- LLM-assisted drafting and personalisation inside a workflow, with guardrails
- Document and invoice generation from templates
- Slack, email and WhatsApp notification chains
- Reporting dashboards that pull from the systems of record
- Error handling, retries and alerting so a failed run reaches a human
- Monitoring the run history daily and fixing failures before you notice them
- Credential rotation and access hygiene across connected accounts
- Writing the SOP and the diagram for every workflow they build
- API and webhook integrations for tools with no native connector
- Testing changes in a sandbox before they touch live data
- Retiring workflows that no longer earn their keep
Ready to stop paying a retainer to fix your own workflows?
Three to four weeks to workflows somebody owns
- 01
Discovery call
We map the tools you already pay for, the workflows that exist, and the ones that keep failing.
- 02
Client success analysis
We turn that into the profile of the specialist this stack needs: the platforms, the integrations and the level of autonomy the role calls for.
- 03
Talent sourcing and screening
We recruit and vet against that profile, asking candidates to build and debug a real multi-step workflow rather than describe one.
- 04
Client and talent interview
You meet the shortlist, ask them to walk through something they built, and you choose.
- 05
Final match and onboarding
Your specialist starts with the platform credentials handed over, the failing workflows they inherit triaged, and 30-day milestones agreed.
30-day rematch guarantee
If the match is not working, we find a better fit at no additional cost.
Hear it from our clients
Real clients on what changed after they hired through WeAssist.
98% of clients stay. Here is what three of them report.
The smoothest change since acquiring the company
Time back at the end of the day
Fewer hats, and better sleep
Book a discovery call
Tell us which tools you are trying to connect and what keeps breaking. We take it from there.
Questions operators ask before the call
- Is this not just a VA with ChatGPT?
- No. A general assistant can run a workflow someone else built. This role builds the workflow, handles the error branches, reads the run logs and fixes the integration when an API changes. We screen for that specifically, and fewer than 2% of applicants are accepted.
- I am not comfortable handing over admin credentials to my CRM and email.
- You should not be, and you do not have to. Access is scoped to the systems the agreed workflows touch, granted through your own admin so you can see and revoke it at any time, and issued per system rather than as one master login. Confidentiality is contracted. If you want to start narrower, give them one workflow and one system in week one and widen it when you have seen the work.
- What happens when a workflow breaks at 3am my time?
- Part of the build is that failures alert a human instead of dying silently. Your specialist reviews the run history daily during their shift and fixes what failed. That is the difference between a person who owns the stack and a retainer that responds to tickets.
- We already have a half-finished n8n instance nobody understands. Is that a problem?
- That is the common starting point. The first weeks are usually an audit: what exists, what still runs, what holds credentials nobody has rotated, and what should be deleted rather than rescued. You get a documented stack out of it either way.
- Once the automations are built, do I still need the role?
- Building is the smaller half. Tools change their APIs, your business changes its process, and every new client or product adds a workflow. Businesses that treat automation as a project end up back where they started in a year. This role is for the ones that treat it as an operating function.
- How is this different from an automation agency retainer?
- An agency builds once and prices every fix as new scope. This is one full-time person hired for your business, working your hours, learning your systems, and available for the small changes a retainer would not bother quoting.
- What if the match is not working?
- Our 30-day rematch guarantee: if the match is not working, we find a better fit at no additional cost.