Executive Sales Assistant
Hire a full-time Executive Sales Assistant, recruited and trained for your pipeline
An Executive Sales Assistant works for you and no one else. They keep the CRM current, brief you before every call, chase the signatures and run the follow-up cadence, so the hours you spend selling are actually spent selling. We find the person, train them into the role, and stay involved once they start.
- Fewer than 2% of applicants are accepted
- 3-4 weeks from first call to final match
- Trained on your CRM: HubSpot, Pipedrive or GoHighLevel
- Overlap hours set to your selling day, not ours
- 30-day rematch guarantee
Tell us what your sales week looks like
Tell us which part of the sales day you want back. We take it from there.
Companies that hire through WeAssist
Fewer than 2% of applicants are accepted, and 98% of clients stay
Under 2%
of applicants accepted
98%
client retention
2.5+ yrs
average partnership
500+
families supported
Meet the founder
Reef Colman, founder and CEO, on why WeAssist exists.
Why the selling week keeps filling with admin
You are still the best closer and the CRM admin
The person who should be in front of buyers is the one logging call notes, updating stages and rebuilding the pipeline report on a Friday afternoon.
Deals go quiet because nobody owns the follow-up
The proposal went out, the signature never came back, and the next touch depended on a founder remembering it between meetings.
You walk into calls cold
Nobody prepared the funding history, the incumbent vendor, or what this person posted last week, so the first ten minutes go on questions research could have answered.
A task-list VA cannot do sales support
Sales admin needs judgement about a live deal. Someone working a ticket queue never learns the pipeline well enough to be trusted with it.
What stops being yours
- Inbox triage and drafted replies for your sales inbox
- Meeting booking and rescheduling across time zones
- Pre-call research briefs: funding, headcount, incumbent vendor, recent LinkedIn activity
- Post-call CRM logging and next-step creation in HubSpot, Pipedrive or GoHighLevel
- Follow-up cadence execution on every open deal
- Proposal and SOW assembly from your templates
- Contract and e-signature chasing until documents come back signed
- Stale-deal and pipeline-hygiene reports before your pipeline review
- Lead list building and contact enrichment
- Sequence and campaign loading into your outreach tool
- Quote and pricing sheet preparation
- Handover notes and account documentation after a deal closes
- Renewal and check-in reminders on existing accounts
- Travel, expenses and calendar defence around selling blocks
- SOP writing so the process survives the person
Ready to get the selling hours back?
Three to four weeks to the selling hours back
- 01
Discovery call
We learn the business, the sales motion and which parts of the selling week you want back.
- 02
Client success analysis
We map your pipeline stages, CRM, outreach tools and reporting into the profile the role actually needs.
- 03
Talent sourcing and screening
We recruit and vet against that profile, including written English and live sales-support judgement under a real pipeline.
- 04
Client and talent interview
You meet the shortlist and you choose. You are hiring one person, not accepting an allocation.
- 05
Final match and onboarding
Your Executive Sales Assistant starts with CRM access granted, the pre-call brief and follow-up cadences they own already defined, and 30-day milestones agreed.
30-day rematch guarantee
If the match is not working, we find a better fit at no additional cost.
Hear it from our clients
Real clients on what changed after they hired through WeAssist.
98% of clients stay. Here is what three of them report.
The smoothest change since acquiring the company
Time back at the end of the day
Fewer hats, and better sleep
Get the selling hours back
Tell us what a week of your sales admin looks like. We will tell you what an Executive Sales Assistant takes off it, and what the first 30 days would cover.
Questions people ask before the call
- I hired a VA before and ended up managing them. Why is this different?
- Because we run the first 30 days, not you. Onboarding covers expectations, communication rhythm, tool and workflow setup and 30-day performance milestones, and there are scheduled check-ins after that. You are hiring a full-time person for your business, not receiving a freelancer and a login.
- Can they be trusted inside my CRM and my sales inbox?
- That is the job, so we hire for it. Access is scoped to the systems the role needs, confidentiality is signed before day one, and the CRM work is defined during onboarding so you agree what they log, what they draft and what they escalate before they touch a live deal.
- Will they overlap with my selling day?
- Yes. Overlap hours are agreed in the discovery call and set to your selling day. This is a full-time hire dedicated to you, so the schedule is built around your calls rather than a shared bench.
- Do they sell? Do they call my prospects?
- No. An Executive Sales Assistant is sales support. They prepare, log, chase and report so you and your reps spend the week in conversations. Anything client-facing follows the scripts and rules you set in onboarding.
- Which CRMs and tools can they work in?
- HubSpot, Pipedrive and GoHighLevel are the common ones, and tool setup is part of onboarding for whatever stack you already run. There is also weekly live AI training in automation, prompt engineering and workflow optimisation, so the role gets faster at the repetitive parts over time.
- How long until they are useful?
- Three to four weeks from the first call to the final match, then onboarding sets 30-day milestones. Inbox triage, booking and CRM logging usually move across first because they are the easiest to hand over and the biggest drain on your week.
- What if the match is not working?
- Our 30-day rematch guarantee: if the match is not working, we find a better fit at no additional cost. Under 2% turnover and 98% client retention across more than 500 placements is the reason we can offer it, with an average tenure over 2.5 years.