Stop being your own assistant
Hire a full-time professional who takes the work off your plate for good. We recruit, vet and train them for your business. Not a virtual assistant working a task list, and not a freelancer between projects.
We reply within one business day. Matching takes three to four weeks.
- <2%of applicants accepted
- 98%client retention
- 2.5+ yrsaverage partnership
- 30 daysrematch guarantee
Companies that hire through WeAssist






A welcome from our founder
Reef Colman on why WeAssist exists and what to expect when you work with us.
You have tried VAs, agencies and freelancers.
They all failed.
You need OPs who handle complexity, use AI tools well, and stay for years.
Endless onboarding and retraining
Turnover means you rehire and retrain instead of growing. Our average partnership runs 2.5+ years.
Complex workflows stall
Basic tasks are fine. Multi-step work and context switching are not.
No AI capability
Every OP gets weekly live training in automation, prompt engineering and workflow optimisation.
Never truly integrated
Contractors, not team members. No ownership and no initiative.
Fewer than 2% of applicants are accepted, and every OP trains weekly on AI
We headhunt globally. Weekly live training covers automation, prompt engineering and workflow optimisation. This is the work an OP takes off your plate.
- Calendar, inbox and scheduling
- Client and stakeholder communication
- Customer support
- Documentation and SOPs
- Research
- CRM and pipeline management
- Reporting
- Social and content management
- AI workflow automation
Our average partnership runs 2.5+ years
The same comparison on the terms that decide it.
| Feature | Typical VAs | Offshore agencies | WeAssist |
|---|---|---|---|
| Commitment | Task by task | Shared or rotating | One full-time person, hired for your business |
| Selection | You screen | Pooled bench | Fewer than 2% of applicants accepted |
| AI training | Not included | Not included | Weekly live training in automation, prompt engineering and workflow optimisation |
| Onboarding | Yours to run | Generic | Expectations, communication rhythm, tools and 30-day milestones |
| Ongoing support | Self-managed | Account manager | Scheduled check-ins and optimisation support |
| If it is not working | Start again | Request a swap | 30-day rematch guarantee |
| After 6 months | Keep paying per task | Keep paying the markup | Hire your OP directly, no buyout fee. We are out of your hair. |
What a local hire costs, and what a WeAssist Outsourced Professional costs
Fully loaded on both sides, using a US executive assistant as the benchmark.
US-based Outsourced Professional
- Base salary
- $58,000
- Health and benefits
- $9,300
- Payroll taxes
- $4,900
- Recruiting and onboarding
- $3,000
- Equipment and software
- $1,500
Year one, all in
about $77,000
Outsourced Professional through WeAssist
- Recruiting and vetting
- Included
- Monthly all-in rate
- One flat fee
- Benefits, payroll and HR
- Handled by WeAssist
- Equipment, security and weekly AI training
- Included
- After month 6
- Hire them directly, no buyout fee
Year one, all in
$30,000 to $36,000
$41,000 to $47,000
kept in year one versus a US hire
You keep about $41,000 to $47,000 in year one per Outsourced Professional, and more from year two, when the only cost is the person's salary.
Local figures are estimates from public US salary data for the role, with benefits, payroll taxes, recruiting and equipment added. Your market will differ.
98% of clients stay. Hear it from them.

The best decision our company has made.
“I didn't have to do any vetting of the candidates at all. WeAssist brought the five top-talent, best-matched candidates, and what I really appreciated was the thorough vetting they did, not only from a qualification standpoint but from a personality standpoint. It has been the best decision our company has made in the year that we've been around.”

The global talent base is really fantastic.
“The care that you guys take in the rigorous way in which you vet candidates got us to the point where I can say that the global talent base is really fantastic. I don't think I would experience that if I was out searching on my own. All of the stuff that you weed through to get down to the final three or four is a huge benefit.”

That should be your first move.
“My outsourced professional has taken almost everything off my plate, and he's saving me a ton of money. I give him a task and he just runs with it, from creative projects to organizational projects. If you have the budget to hire an outsourced professional, that should be your first move.”

We only spent one hour doing interviews.
“They wrote the job description, interviewed us, and then went out and did all the interviews. We only spent one hour doing interviews with their top four people. The money and time you spend finding someone through WeAssist is much less than you would spend finding someone else, and they also have a guarantee if the person doesn't work out.”

It has changed my life.
“I'm getting 100 emails a day, and I'd spend more time, actually I'd just forget more than I would actually get done. The greatest benefit is getting that time back. If I spend 5 minutes a day on emails now, that's way overboard. It's been such a game changer for me. It has changed my life.”

I don't know why somebody would hesitate.
“From the recruitment process to the interview process to the setup process, and now the actual check-ins and the actual work getting done by the assistant you found for me, everything has been super simple, very smooth, very thoughtful. Given the ease of the process, the relatively small price point, and the excellent service, I don't know why somebody would hesitate.”

It led to the ideal candidate for me.
“I remember having an hour-and-a-half-long conversation about exactly what I'm looking for in an assistant, making sure there's a fit with that person's talent and background but also my personality and the way I like to work. That was a really important step that I don't think other businesses do, and it led to the ideal candidate for me.”

I was blown away with these candidates.
“I was blown away with these candidates. I was truly amazed by the talent out there, and I was sincerely shocked by the fluency of the English. I don't know what I was expecting, but I was like, wow, you are very fluent. It's impressive.”

A better recruitment than I would ever do.
“I don't think you could go wrong. We were impressed from the beginning of the talent search process: the questions, the onboarding, understanding the company. It was probably a better recruitment than I would ever even do. There's no risk.”

The smallest details, I am just so impressed by.
“Every little detail of things that she does is so awesome. My calendar and how she organizes it, how she makes things look. The smallest details, I am just so impressed by. I told her let's meet on Monday and go through everything, and she said she's going to put together a whole vision board and presentation for me. She's great, I love her.”

The price point pays for itself.
“You guys did most of the work in the back end, found good candidates, did the interview process. If you are actually looking for a long-term partnership for hiring, the price point pays for itself, because you end up having a safety net. If someone's not doing their job, you guys are double-checking them. You have those insurances that you don't have if you do it on your own.”

Three days to be better than what I had before.
“Angel started, and she's done great. Angel probably took three days to be better than what I had before. She loves to solve problems, loves to be the fix-it person, loves to create stuff, and she's really good at it. I have another workshop on Monday with a big company. She's already got it figured out, I don't have to worry about it. Such a relief.”

100% go to WeAssist.
“They have been great with their communication, super clear on the types of questions they asked us and what we were looking for, and exactly what type of culture this person would come in and build. If you're looking for a company who will really walk you through what recruitment looks like and is willing to partner with you long term, then 100% go to WeAssist.”

We had no regrets.
“Having you guys handle the recruiting process took a burden off of us. Many of them are highly skilled in the healthcare field and in medical administration, and you know where to find them. WeAssist sets a really high bar for integrity, how to handle your work and how to communicate. We had no regrets, and I would absolutely encourage somebody to do it.”

I'm able to say yes to more.
“I'm able to accomplish more. I'm able to say yes to more. I know that he's organizing it correctly, and I know I can spend the time on the calls that I need to. Having this assistant is keeping me on these calls on time. I have been the first person on the call the past couple of times, and that is not something I think I've ever done.”

Super simple, super easy, it flows well.
“Your process is super simple, super easy, it flows well. The streamlined process of getting content out each week: we've hit a stride, which is really good, and it's been really helpful to relieve workload on my end so I can focus on other things. I would recommend.”

A huge time saver.
“It's very thorough, and you guys take a lot of pride in it. It's hard to have confidence in something like this when it is a unique, remote situation, but your process helps people have it. You did a good job finding a good match. It is a huge time saver and a great way to make sure you're getting stuff done that needs to get done.”
Three to four weeks from first call to final match
Five steps. We move carefully because a long partnership matters more than a fast start. If the match is not working, our 30-day rematch guarantee means we find a better fit at no additional cost.
- 01
Discovery call
We learn the role, the workload and the working style you need.
- 02
Client success analysis
We map what to hand over first and what good performance looks like.
- 03
Talent sourcing and screening
Interviews, skills tests and values screening. Fewer than 2% are accepted.
- 04
Client and talent interview
You meet the shortlist and decide who fits your team.
- 05
Final match
Expectations mapping, communication rhythm, tools, and 30-day milestones.
Every placement feeds a family
Our mission is to feed as many people around the world as humanly possible, through equally advantageous opportunities. Every OP we place is a full-time role with fair pay, and the partnerships last because both sides want them to.
- Families supported
500+
Families supported
- Average partnership
2.5+ years
Average partnership
- Countries
15+
Countries
We work with a small number of businesses
WeAssist accepts new clients by referral or application. We look for founders who share our mission: to feed as many people around the world as humanly possible through equally advantageous opportunities. Tick what is true for you.
Sounds like a fit? The next step is one call.
When we are not the right fit
- You need someone on-site, or in a role that cannot be done remotely.
- You want a task list handled by the hour rather than a full-time team member.
- Your working hours leave no overlap with your OP's, so nothing can be handed over live.
The questions owners ask before the first call
Ready to hire your first OP?
We take on a small number of clients by referral or application. Our mission
We reply within one business day. Matching takes three to four weeks.
