Stop being your own assistant

Hire a full-time professional who takes the work off your plate for good. We recruit, vet and train them for your business. Not a virtual assistant working a task list, and not a freelancer between projects.

We reply within one business day. Matching takes three to four weeks.

  • <2%of applicants accepted
  • 98%client retention
  • 2.5+ yrsaverage partnership
  • 30 daysrematch guarantee

Companies that hire through WeAssist

ArdentX
Dineline
EV Access
Fast Lane Drive
eComAccelerators
Domino's Pizza
BuildFire
Jersey Mike's
Shopify
Tiro
TopDog Law
WebLife

A welcome from our founder

Reef Colman on why WeAssist exists and what to expect when you work with us.

You have tried VAs, agencies and freelancers.
They all failed.

You need OPs who handle complexity, use AI tools well, and stay for years.

  • Endless onboarding and retraining

    Turnover means you rehire and retrain instead of growing. Our average partnership runs 2.5+ years.

  • Complex workflows stall

    Basic tasks are fine. Multi-step work and context switching are not.

  • No AI capability

    Every OP gets weekly live training in automation, prompt engineering and workflow optimisation.

  • Never truly integrated

    Contractors, not team members. No ownership and no initiative.

Fewer than 2% of applicants are accepted, and every OP trains weekly on AI

We headhunt globally. Weekly live training covers automation, prompt engineering and workflow optimisation. This is the work an OP takes off your plate.

  • Calendar, inbox and scheduling
  • Client and stakeholder communication
  • Customer support
  • Documentation and SOPs
  • Research
  • CRM and pipeline management
  • Reporting
  • Social and content management
  • AI workflow automation

Our average partnership runs 2.5+ years

The same comparison on the terms that decide it.

Typical virtual assistants, offshore agencies and WeAssist compared across commitment, selection, training, onboarding, support, rematch and what happens after six months
FeatureTypical VAsOffshore agenciesWeAssist
CommitmentTask by taskShared or rotatingOne full-time person, hired for your business
SelectionYou screenPooled benchFewer than 2% of applicants accepted
AI trainingNot includedNot includedWeekly live training in automation, prompt engineering and workflow optimisation
OnboardingYours to runGenericExpectations, communication rhythm, tools and 30-day milestones
Ongoing supportSelf-managedAccount managerScheduled check-ins and optimisation support
If it is not workingStart againRequest a swap30-day rematch guarantee
After 6 monthsKeep paying per taskKeep paying the markupHire your OP directly, no buyout fee. We are out of your hair.

What a local hire costs, and what a WeAssist Outsourced Professional costs

Fully loaded on both sides, using a US executive assistant as the benchmark.

US-based Outsourced Professional

Base salary
$58,000
Health and benefits
$9,300
Payroll taxes
$4,900
Recruiting and onboarding
$3,000
Equipment and software
$1,500

Year one, all in

about $77,000

Outsourced Professional through WeAssist

Recruiting and vetting
Included
Monthly all-in rate
One flat fee
Benefits, payroll and HR
Handled by WeAssist
Equipment, security and weekly AI training
Included
After month 6
Hire them directly, no buyout fee

Year one, all in

$30,000 to $36,000

$41,000 to $47,000

kept in year one versus a US hire

You keep about $41,000 to $47,000 in year one per Outsourced Professional, and more from year two, when the only cost is the person's salary.

Local figures are estimates from public US salary data for the role, with benefits, payroll taxes, recruiting and equipment added. Your market will differ.

98% of clients stay. Hear it from them.


Lisa Shields, Founder at In Alignment Media

The best decision our company has made.

I didn't have to do any vetting of the candidates at all. WeAssist brought the five top-talent, best-matched candidates, and what I really appreciated was the thorough vetting they did, not only from a qualification standpoint but from a personality standpoint. It has been the best decision our company has made in the year that we've been around.

Lisa ShieldsFounder, In Alignment Media
Brian Cross, CEO and Managing Partner at Elasticity

The global talent base is really fantastic.

The care that you guys take in the rigorous way in which you vet candidates got us to the point where I can say that the global talent base is really fantastic. I don't think I would experience that if I was out searching on my own. All of the stuff that you weed through to get down to the final three or four is a huge benefit.

Brian CrossCEO and Managing Partner, Elasticity
Ryan Miller, Founder at Share the Struggle

That should be your first move.

My outsourced professional has taken almost everything off my plate, and he's saving me a ton of money. I give him a task and he just runs with it, from creative projects to organizational projects. If you have the budget to hire an outsourced professional, that should be your first move.

Ryan MillerFounder, Share the Struggle
Ellen Long, Co-Founder at Build Prove Sell

We only spent one hour doing interviews.

They wrote the job description, interviewed us, and then went out and did all the interviews. We only spent one hour doing interviews with their top four people. The money and time you spend finding someone through WeAssist is much less than you would spend finding someone else, and they also have a guarantee if the person doesn't work out.

Ellen LongCo-Founder, Build Prove Sell
Jason Paulus, Owner at Paulus Engineering

It has changed my life.

I'm getting 100 emails a day, and I'd spend more time, actually I'd just forget more than I would actually get done. The greatest benefit is getting that time back. If I spend 5 minutes a day on emails now, that's way overboard. It's been such a game changer for me. It has changed my life.

Jason PaulusOwner, Paulus Engineering
Dan D'Alberto, Founder and Managing Director at Purpose Equity

I don't know why somebody would hesitate.

From the recruitment process to the interview process to the setup process, and now the actual check-ins and the actual work getting done by the assistant you found for me, everything has been super simple, very smooth, very thoughtful. Given the ease of the process, the relatively small price point, and the excellent service, I don't know why somebody would hesitate.

Dan D'AlbertoFounder and Managing Director, Purpose Equity
Aaron Martin, Owner at Martin Law & Mediation

It led to the ideal candidate for me.

I remember having an hour-and-a-half-long conversation about exactly what I'm looking for in an assistant, making sure there's a fit with that person's talent and background but also my personality and the way I like to work. That was a really important step that I don't think other businesses do, and it led to the ideal candidate for me.

Aaron MartinOwner, Martin Law & Mediation
Jacques Spitzer, CEO at Raindrop

I was blown away with these candidates.

I was blown away with these candidates. I was truly amazed by the talent out there, and I was sincerely shocked by the fluency of the English. I don't know what I was expecting, but I was like, wow, you are very fluent. It's impressive.

Jacques SpitzerCEO, Raindrop
Nicole Bushnell, President at Mari + Gold

A better recruitment than I would ever do.

I don't think you could go wrong. We were impressed from the beginning of the talent search process: the questions, the onboarding, understanding the company. It was probably a better recruitment than I would ever even do. There's no risk.

Nicole BushnellPresident, Mari + Gold
Brooklyn Hillenbrand, Owner and Head Trainer at BrooklynHillFitness

The smallest details, I am just so impressed by.

Every little detail of things that she does is so awesome. My calendar and how she organizes it, how she makes things look. The smallest details, I am just so impressed by. I told her let's meet on Monday and go through everything, and she said she's going to put together a whole vision board and presentation for me. She's great, I love her.

Brooklyn HillenbrandOwner and Head Trainer, BrooklynHillFitness
Justin Pappan, Founder at EV Access

The price point pays for itself.

You guys did most of the work in the back end, found good candidates, did the interview process. If you are actually looking for a long-term partnership for hiring, the price point pays for itself, because you end up having a safety net. If someone's not doing their job, you guys are double-checking them. You have those insurances that you don't have if you do it on your own.

Justin PappanFounder, EV Access
Gary Sanchez, Founder at WHY Institute

Three days to be better than what I had before.

Angel started, and she's done great. Angel probably took three days to be better than what I had before. She loves to solve problems, loves to be the fix-it person, loves to create stuff, and she's really good at it. I have another workshop on Monday with a big company. She's already got it figured out, I don't have to worry about it. Such a relief.

Gary SanchezFounder, WHY Institute
Meghan McKhann, Director of Delivery at Serendipity

100% go to WeAssist.

They have been great with their communication, super clear on the types of questions they asked us and what we were looking for, and exactly what type of culture this person would come in and build. If you're looking for a company who will really walk you through what recruitment looks like and is willing to partner with you long term, then 100% go to WeAssist.

Meghan McKhannDirector of Delivery, Serendipity
Candy Hill, Operations Manager at Living Well Dallas

We had no regrets.

Having you guys handle the recruiting process took a burden off of us. Many of them are highly skilled in the healthcare field and in medical administration, and you know where to find them. WeAssist sets a really high bar for integrity, how to handle your work and how to communicate. We had no regrets, and I would absolutely encourage somebody to do it.

Candy HillOperations Manager, Living Well Dallas
Thomas Turner, Founder and CEO at Relentless Beats

I'm able to say yes to more.

I'm able to accomplish more. I'm able to say yes to more. I know that he's organizing it correctly, and I know I can spend the time on the calls that I need to. Having this assistant is keeping me on these calls on time. I have been the first person on the call the past couple of times, and that is not something I think I've ever done.

Thomas TurnerFounder and CEO, Relentless Beats
Alex Tucci, Creative Director at TopDog Law

Super simple, super easy, it flows well.

Your process is super simple, super easy, it flows well. The streamlined process of getting content out each week: we've hit a stride, which is really good, and it's been really helpful to relieve workload on my end so I can focus on other things. I would recommend.

Alex TucciCreative Director, TopDog Law
Brandon Kelly, President and CEO at R.J. Kelly Company

A huge time saver.

It's very thorough, and you guys take a lot of pride in it. It's hard to have confidence in something like this when it is a unique, remote situation, but your process helps people have it. You did a good job finding a good match. It is a huge time saver and a great way to make sure you're getting stuff done that needs to get done.

Brandon KellyPresident and CEO, R.J. Kelly Company
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Three to four weeks from first call to final match

Five steps. We move carefully because a long partnership matters more than a fast start. If the match is not working, our 30-day rematch guarantee means we find a better fit at no additional cost.

  1. 01

    Discovery call

    We learn the role, the workload and the working style you need.

  2. 02

    Client success analysis

    We map what to hand over first and what good performance looks like.

  3. 03

    Talent sourcing and screening

    Interviews, skills tests and values screening. Fewer than 2% are accepted.

  4. 04

    Client and talent interview

    You meet the shortlist and decide who fits your team.

  5. 05

    Final match

    Expectations mapping, communication rhythm, tools, and 30-day milestones.

Every placement feeds a family

Our mission is to feed as many people around the world as humanly possible, through equally advantageous opportunities. Every OP we place is a full-time role with fair pay, and the partnerships last because both sides want them to.

Families supported

500+

Families supported

Average partnership

2.5+ years

Average partnership

Countries

15+

Countries

We work with a small number of businesses

WeAssist accepts new clients by referral or application. We look for founders who share our mission: to feed as many people around the world as humanly possible through equally advantageous opportunities. Tick what is true for you.

Sounds like a fit? The next step is one call.

When we are not the right fit

  • You need someone on-site, or in a role that cannot be done remotely.
  • You want a task list handled by the hour rather than a full-time team member.
  • Your working hours leave no overlap with your OP's, so nothing can be handed over live.

The questions owners ask before the first call

Ready to hire your first OP?

We take on a small number of clients by referral or application. Our mission

We reply within one business day. Matching takes three to four weeks.